How To Set Up A Business Email Through Gmail For Free

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How To Set Up A Business Email Through Gmail For Free
How To Set Up A Business Email Through Gmail For Free

Introduction: How to setup a Business Email in Gmail for Free

Like most people with a Gmail account, I have come to love the functionality and ease of use of the free email client. Syncing across all devices utilizing Google Drive cloud storage and much more. Why not use the feature packed free tool set for your business.

I personally use my free google account for my business emails and I will show you how you can do it too. As an added bonus we will be creating a professional email signature to go with our account.

First things first, you need a free Gmail account and your own POP/IMAP email address. Take the time to open both of these in new tabs. If you are a GSVR Web Hosting client, log in to your member’s area and navigate to Services -> Email accounts.

Step 1: Log into your Gmail account.

Log into your Gmail account. We have created a brand new Gmail account for this tutorial.

Gmail Main Page
Gmail Main Page

Step 2: Select the Settings button.

Select the Settings button. It looks like a little cogwheel just below the Google toolbar.

2- Gmail settings
2- Gmail settings

 

Step 3: Click the Accounts and Import link as seen below.

3 - Gmail settings accounts and import
3 – Gmail settings accounts and import

Step 4: Add another email address

We will start off by adding your email address for sending purposes. This will allow you to send emails from your business email account directly through Gmail. Once you are on the Accounts and import tab you will need to click the “Add another email address.”

4 - Gmail settings add another email address
4 – Gmail settings add another email address

Step 5: Open Your Email Account Server Settings.

A new window will now open up. This is where you will need the info from your POP/IMAP email address. If you are not sure how to get this info or even how to setup your own email address you can follow this easy to follow guide: Create Your Own Email Address. Your email account details page should look like the image’s below. Click the “Set Up Mail Client” link next to the email address you want to use in Gmail.

Select setup mail client
Select setup mail client

The image below is where all the email server details are such as mail server and ports required.

5 - mail client details
5 – mail client details

You should leave this page open for the remainder of this Gmail guide as we will be referring to it quite a bit.

Step 6: Add Email to Gmail

At this stage go back to your Gmail – “Add another email address” window that opened up. It will look like the image below. This is where you enter the email address and the name of the email. Make sure you enter a relevant name as this is what your email recipient will see when you send them an email.

Add your details to gmail
Add your details to Gmail

Once you are happy with your information hit the Next Step button. You are now up to the email server details. Fill in your mail server info as it is in your email client server settings page. If you are on GSVR you can copy the image below but use your user name and password.

Add your mail server details to gmail
Add your mail server details to Gmail

You will then be asked to enter a validation code. This email is sent to your email account you are setting up in Gmail. The easiest way to retrieve this email is to login via your webmail client.

Email Validation Code
Email Validation Code

Step 7: Retrieve your Google Validation Code

Head back over to your email accounts list that we opened earlier. Select the drop-down button and click Access Webmail as seen in the image below.

Access email - webmail
Access email – webmail

You will now have a choice of 3 webmail clients. SquirrelMail, Roundcube, and Horde. Personally, I prefer to use Roundcube. Roundcube is the most functional and easiest on the eye out of the 3 available.

Select Roundcube - webmail
Select Roundcube – webmail

You should see an email from the Gmail Team and the subject should read Gmail Confirmation – Send Mail as…. Open this email and you will see the code. Copy and paste this code using Right Click -> Copy or Ctrl+C if you are using Windows or you would use CMD+C for Mac users.

Copy your code or select Google link
Copy your code or select Google link

Step 8 – Validate Your Email Address.

Once you have copied your code head back over to your Gmail windows and Paste it in. You can use Right Click -> Paste or Ctrl+V on Windows or CMD+V if you are using a Mac. Once you have your code hit Verify.

You have now successfully setup Gmail to send emails from your business email account. It is now time to setup your inbox to receive your emails. You can also set this account to be the default email address Gmail uses. If you want your business account to be the default email account click the “make default” link as seen in the image below.

Add a mail account
Add a mail account

Step 9: Receiving Emails through Gmail

Setting up your Gmail to receive emails is very similar to the process we have just completed. We need to click on “Add a mail account” under the Check mail from other sources section under Accounts and Import as pictured below.

Add a mail account
Add a mail account

Another window will now open as pictured below. Type in your business email address and click “Next”

 

Add a mail account email address
Add a mail account email address

This next section you will need your mail server settings, re-open your mail client settings again and copy in the details. If you are a GSVR client you can copy the image below using your own username and password. If you don’t have an SSL on your account you would choose the Non-SSL settings.

Mail client details
Mail client details

Once you are finished click the “Add Account” button. You have now successfully completed adding your business email to Gmail for receiving emails.

 

Step 10: Create a Business Email Signature

Now we want to make our emails look professional so why not add a professional looking signature to your emails. Hubspot has a great online tool exactly for this. Head over to Hubspot’s tool now. Fill in your details, make sure to follow your business’s brand such as colour scheme etc.

Hubspot Signature Generator
Hubspot Signature Generator

Once you are happy with your email signature click the “Create Signature” another page will open up, click the “Download Signature” and your signature will become highlighted like the image below. You can Right Click -> Copy or Ctrl+C on Windows or CMD+C on Mac.

Hubspot Signature Download
Hubspot Signature Download

Step 11: Insert Your Email Signature into Gmail

Now head back over to your Gmail settings page, click the General Tab and scroll down to Signature. Select your business email from the drop down menu and paste your signature into the text box by Right Clicking -> Paste or Ctrl+V on Windows or CMD+V on Mac. It should look like the image below.

Paste into gmail signature
Paste into Gmail signature

Congratulations, you have successfully setup your free Gmail account for your business. To test your new email, click the “Compose” button in Gmail and you will see a “From” drop down button select your business email address and you will see your business signature appear.

Compose message
Compose message

Conclusion

I hope this has helped you out and if you get stuck with anything let us know and we can try and help you out. Also if there are any other tutorials or guides you would like us to Publish, let us know in the comments.

 

 

 

 

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